Find out the ways that paper documents can be a detriment to your business.
Paper document management has been the go-to solution for managing files for many years. Nowadays, however, businesses are modernizing, and part of the modernizing process involves swapping from paper to digital document management. So, what makes paper documents so unappealing these days? Find out the ways that paper documents can be a detriment to your business.
Papers Can Be Hard to Locate
Time is a highly valuable resource for any business. The more time you spend locating papers, the less time you can spend on other business operations. This means that paper documents can be a hindrance on business efficiency.
You Have to Pass Papers Back and Forth
Many businesses require papers to move back and forth throughout the day. This often happens because certain papers need to be seen by multiple people in the building. Passing papers from one place to another can be a real chore, especially if certain people aren’t in the office when you need them there. Digital documents can be sent to anyone from pretty much anywhere, meaning it’s easier to coordinate with others on files.
Papers are Easier to Lose Than Digital Files
What makes digital documents so handy is that they’re kept in a secure online server where only authorized staff can access them. This is in contrast with paper files, as papers can be left in open space, allowing anyone in your office to take them if you’re not careful. This makes paper documents easier to lose.
You also have to consider disaster situations, like fires and floods. Digital documents can be protected more easily under these circumstances. With paper documents, fires and floods are more likely to destroy these files. If this happens, the information is non-recoverable, and the last thing a business needs is to permanently lose access to valuable information.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.