In many business environments, employees will incorporate a blend of physical and digital document management. There are pros and cons to using each method, and it’s possible that one is better than the other, depending on your situation. Today, we’ll be helping you determine whether you should stick to paper or digital document storage.
Paper Document Storage
While we do live in a more digital world these days, there are still benefits that paper document storage offers. As an example, if you want to edit papers documents, you have to make a whole new copy. This doesn’t sound like a benefit at first, but it does make it more difficult to make changes to files without other staff members knowing. Presentation handouts are another perk of keeping files in paper form.
On the flipside, you have to worry about using more ink and, naturally, paper. Papers will take up more space as they pile up, so you need to make sure your business has the space to store them unless you outsource document storage to another company. You also have to worry about disposing of obsolete files whenever it’s time to destroy them.
Digital Document Storage
With digital document storage, you can save space because you don’t have to make room to store papers throughout your office. You also don’t leave papers lying around, meaning it’s harder for your files to fall into the wrong hands. Editing is also easier when you go digital, as you’re able to streamline quite a bit of work.
There are a couple of concerns that need to be addressed, though. For example, you’ll be more dependent on the Internet, as you won’t be able to access your files otherwise. Digital document storage systems are also more complex than simply using papers, meaning you’ll need to train your staff to use your new system.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.