Do you currently sift through piles of papers to find the files that you need? If so, you know how much of a struggle this can be. Finding files takes too much time this way, and it leads to a less productive working environment. To remedy this problem, we recommend investing in document imaging software. There are many features you can get with document imaging software, but we want to share certain features that we feel are most desirable.
Your document imaging software should always come with security features that keep your files safe. To start, you can use an authorizing login feature, meaning that only people with the right credentials will be allowed to access the files within your system. You’ll also want to invest in software that abides by recordkeeping standards put in place by organizations such as SEC and HIPAA. This way, you’ll know that the files you have abide by all applicable federal rules and regulations.
Consider Systems With Text Search
If you’re looking for a way to quickly locate your different documents, then text search is the feature you want in your document imaging software. This way, you can search for certain words, or even phrases, within the files that you have. When you can locate certain files more quickly, your business becomes more efficient.
Document annotations are highly useful, as they let you collaborate on files with other people. Examples of useful annotations include stamps, sticky notes and comment boxes, all of which let you provide feedback on the information inside of different documents. You could also have bookmarks, which allow you to mark specific sections of your files. This way, if you ever want to make edits on your files, you’ll know exactly where to go in order to make those edits.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.