For most document scanning projects, the average-sized scanner that is found in most homes, offices, or document management companies will get the job done. However, you may have an additional large document or picture that needs to be stored electronically. That is where large format scanning comes into the picture. If you have drawings, blueprints, posters, or anything big as 54″ by 72″, a large scanning device is necessary. Large format scanning services can scan all of your large documents and produce high-quality images that meet your wanted specifications. Read on to learn more about the large format scanning process, and which documents may need the service.
Types of Documents That Require Large Format Scanning
There are so many kinds of large documents that you may want to scan. In addition to larger technical drawings, more traditional artwork can be scanned as well. Large format scanning is useful for engineering drawings, CAD drawings, architectural renderings, blueprints, circuitry diagrams, and topographic maps. Other types of documents that are perfect for large format scanning are building plans, posters, paintings, over-sized photos, land surveys, and specifications.
Why Large Format Scanning is Beneficial for These Documents
Having a high-quality digital scan is an excellent way to store and share your technical drawings, art, or diagrams. Because every image is indexed after scanning, managing, and finding your documents is much easier now. You also now have plenty of options when picking what kind of document the service will deliver. Large format scanning services now allow you to choose the resolution of the scan, the document size, and whether you want the scanned document to be in color, black and white, or grayscale.
How to Properly Manage Your Digital Files
Once you have had your large documents scanned, it is an excellent idea to make sure they’re managed the right way, especially if there’s a lot of them. Your newly scanned files can be and securely managed with either a document management system or a cloud storage system/service.
Cloud Storage and Document Management Systems
Cloud storage is an excellent and convenient electronic storage option for smaller businesses that can’t afford to maintain on-site storage infrastructure. Although cloud storage doesn’t offer all of the same services as a document management system, like keyword searching and access control, they provide a cost-effective way to store all of your newly digitized electronic records. Document management systems are electronic systems that give you an organized structure for your digital documents, all at the drop of a keyword search.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.