For as long as one can remember, people and businesses have always relied on having a paper copy of a document. There is a sense of security that comes along with having a physical copy of something you need. For whatever reason, there is a feeling of insecurity over the idea that digital copies can easily be lost and never recovered, so a paper copy is good to have for backup. Well, the fact of the matter is there is nothing to fear about becoming a paperless office. Becoming a paperless office is good in the long run and more efficient. If you are unsure of how to become a paperless office, here is an easy guide to help your company start.
Keep Track Of Paper
If you desire to become a paperless office, then first you need to keep track of where paper is being used within your office, and where it is coming in from. By keeping a log of where, when, and how paper is being used in your office, you can begin strategizing how to reduce paper use. Once you see how the paper is being used, you will know how to become a paperless office and have an easier time converting.
One way to get started in your transition to becoming a paperless office is by scanning all your documents. Although this can be an exhausting process depending on how much you are looking to scan, it will be good in the long run as it will significantly cut back on paper usage. Scanning reduces paper waste and increases accessibility inside your now paperless office, meaning you will not have to print out dozens of copies of a file anymore and instead can simply share access to it digitally.
Bills require a large amount of paper usage. So if you desire to become a paperless office, it is time to start converting to electronic billing. Give your clients the option to pay anything they owe you electronically after you send them their bill either through your website or email. Also, for whatever bills you currently receive, you are most likely capable of enrolling in electronic billing which you should take advantage. By enrolling in electronic billing, you are reducing the amount of paper you are sending out and the amount you are receiving, growing closer to being a paperless office.
Go Paperless with Micro Records!
Micro Records can help your business transition to a paperless way of life with quality e-forms and technology. Due to our companies outstanding 2017 sales, Digitech Systems has selected Micro Records Company as A 2018 Gold Star Partner!
Micro Records can help your business transition to a paperless way of life with quality e-forms and technology. For more information about how we can help your business utilize proactive monitoring, transition to doing things digitally, get rid of sensitive documents securely, or benefit from new technology solutions, visit us online or give us a call at (877) 410-SCAN. For more tips on transitioning your business to paperless technology and going green, follow us on Facebook, Twitter, LinkedIn, Google+, YouTube, and Flickr.