While the trend of paperless offices is growing, some businesses have trouble making the change to completely digital. While it may seem like the world is cutting down on paper use, the average employee still uses over 10,000 sheets of paper a year. Continue reading to learn about the “paper-light” approach and how it can save your business time and money.
Cost Of Paper
As mentioned above, employees use thousands of pieces of paper a year, which costs about $80-$100 per person. In addition to the cost of paper, adding in the costs of devices, toner, energy, and the time employees spend printing, filing, and searching for documents- the result is a significant amount of wasted time and money. Your company may be wasting over $2 million per year just by searching for information or recreating lost documents. Taking strides towards a paperless office will not only increase productivity in the office and reduce the environmental impact, but will also save companies a significant amount of money each year.
It is not easy to get rid of all paper files overnight, but there are many steps offices can take to make the transition easier. The first step should be to perform a company-wide paper audit, as this will help to form a realistic plan on how where to cut back on paper use. It is also very important to train your employees with the latest digital skills to keep your files organized. Investing in digital education is one of the best ways to produce the most efficient workplace as possible.
The next easy step is to scan and recycle existing paper files. Storing files in filing cabinets is very expensive, and it is much more efficient and cost-effective to convert files to a digital format. Also, implementing a digital document management system is a crucial step that will bring many benefits to your company. Micro Records has over 22 years of experience and is happy to improve your productivity and save your business time, money, and space with our document scanning service!
Go Paperless With Micro Records
Due to our companies outstanding 2017 sales, Digitech Systems has selected Micro Records Company as A 2018 Gold Star Partner! Micro Records can help your business transition to a paperless way of life with quality e-forms and technology. For more information about how we can help your business utilize proactive monitoring, transition to doing things digitally, get rid of sensitive documents securely or benefit from new technology solutions, visit us online or give us a call at (877) 410-SCAN. For more tips on transitioning your business to paperless technology and going green, follow us on Facebook, Twitter, LinkedIn, Google+, YouTube, and Flickr.