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Managing Document Storage Securely and Working Remotely

document storage

While it’s been over a year since offices have practically emptied out, some companies may find themselves still struggling to manage document storage securely.

Following the COVID-19 pandemic, more companies than ever before have opted to switch to a fully remote working model or hybrid-office workforce. For many employees, changing into a work-from-home environment has brought forth the capability to communicate with co-workers remotely and access documents through digital devices rather than paper storage. While it’s been over a year since offices have practically emptied, some companies may find themselves still struggling to manage document storage securely. It’s essential to incorporate these practices to ensure that you create a secure document storage environment while your employees are working remotely.

Secure Your Work-Related Electronics

Now that your employees have shifted from daily office operations and to working from home, it’s critical that you secure all of your work-related electronics for all employees. One of the significant culprits of security breaches that can occur is likely to happen through a work device. While office environments are typically secured through their WiFi network and security measures, it isn’t easy to ensure that your employees who work from home have access to the same security measures. You can train your employees to secure their work-related electronic devices through instructions to not click on spam emails, shut down their work devices when not in use, and invest in a VPN to ensure a secure network.

Use Digital Storage Methods for Your Paper Documents

Micro Records can professionally digitize and store all of your paper documents into a secure cloud for easy access. Your employees can access your documents anytime, making it an ideal method for at-home retrieval of documents. This can also eliminate the need to store paper documents at your physical office location, which might continue to be empty for an extended, indefinite period. 

Manage Your Backup Processes Effectively

When you’re working from home, you won’t be able to access any of your office desktops. Regardless, you’ll still need to backup any data within your office desktops regularly to ensure that it isn’t lost in the event of a security breach or lack of a centralized data archive. Micro Records can also digitally store your documents to generate a centralized data archive to ensure that your documents are effectively backed up and retrievable whenever you need them. Contact Micro Records today!

Have Questions? Micro Records is Here to Help

If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook,Twitter, LinkedIn, and YouTube.

This entry was posted on Thursday, July 1st, 2021 at 2:20 pm. Both comments and pings are currently closed.