Medical records scanning, just like all other types of scanning, is an excellent way to improve records management. In addition to saving you space, you can also get access to features that make organizing your medical records easier than it has ever been. Whether you need ongoing scanning services or just a one-time project to keep everything neat and organized, medical records scanning can help. In hectic times with the recent Coronavirus breakout, there has never been a more important time for medical workers to keep patient data organized. Here are a few of the steps in the medical records scanning process and a few things you should know to maximize efficiency.
Collect and Organize Your Medical Records to be Scanned
The very first step in the process is to collect all of the records you have to be scanned. In some ways, this step is the hardest because there are usually so many records that may be involved. Nevertheless, it is essential to label the boxes properly so you can still access these records that you may need during the process. This is also an excellent time to organize and label the boxes based on their retention time to ensure you are HIPAA compliant.
Once your medical records are organized and collected, it’s time to have them scanned. Micro Records can help you with the entire document scanning, management, and digitization process.
Adding and Indexing Records to Your HER
Now that your medical records have been scanned, they can then be converted for use with an Electronic Health Record System. These types of systems are crucial to the efficiency of a paperless medical office, and allow the secure and easy management of patient data and charts.
Shredding Older Paper Copies
One of the most important steps in any scanning project is securely destroying the older paper copies. Most scanning services offer shredding as a part of their service, like Micro Records, as a built-in security feature. Most document storage services that handle document retention can automatically shred apart your records for you once their retention times are finally up. This is why it is so crucial to make sure they’re properly organized at the start of the process. After document shredding is over, you will also be given a Certificate of Destruction. This certificate details the where and when of your document shredding and can also be used to prove compliance with laws that might be applicable.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.