Here are some of the questions you should ask a document scanning company before you let them start scanning your files.
If you’re thinking about going paperless with your company, this is a great time to make that transition. Digital document storage has been around for about twenty years now, and it brings plenty of safety and convenience to businesses that use it. If you’re going to get document scanning done, you’ll need to find the right company to carry out the scanning process for you, and there are certain questions you’ll want to address with that company before scanning actually begins. Here are some of the questions you should ask a document scanning company before you let them start scanning your files.
How Can You Guarantee the Safety and Confidentiality of Our Documents?
One of the main purposes of document scanning services is to keep your files more secure, but how can you be sure you’ll actually get the protection you seek? To start, the company you hire should have imaging certification that lets you know they are a company worthy of your trust. Certification lets you know that the company you hire has the necessary training to get the scanning done properly. They should also be able to prove that all of your newly scanned digital files match the initial paper count.
Are You Able to Scan On-Site?
Any document scanning company worth your time will make sure your files get safely transported from your building to a certified facility for document scanning. If, however, there is a scenario in which documents aren’t able to leave your office, you should ask your company if they can offer you mobile document scanning services. You want to be sure that the company you hire is willing to perform scanning services right at your office if it ends up being a necessity.
Can You Scan Large Format Files?
“Yes” should be the answer to this question every time. A good document scanning company can help you with documents of practically any size. Something better to ask is if atypical files are able to be scanned quickly and at a large volume. The company you hire should be able to help you with pretty much any documents you have for them.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.