Document imaging is a simple but tedious process. With the help of Micro Records, streamline your conversion to online document storage with ease. Following the pandemic, online accessibility is vital to maintaining accurate documentation on clients.
What are you scanning?
Currently, a lot of documents are created online and are never even printed out. It is time to take your older documents and store them in your online storage system. After deciding to utilize an online document storage system, choosing your document storage company should be your next step. Departments that use a lot of paper will be the epicenter of our document imaging process—departments like human resources, intake or new accounts, work order forms and payroll, and patient information.
Deciding on what to scan relies heavily on the specialty of your business. For medical practices, keeping hard copies of confidential documents may be legally required, similarly, with law offices and law enforcement programs. However, you should upload privacy-sensitive files to your online document storage to ensure accessibility. We will help you determine which documents need physical copies to be legally compliant.
Storage and Retrieval
Micro Records will help you set up your online document storage so it can be accessed remotely. Even though most businesses have adapted to a remote business model, having a remote/office hybrid model protects the sensitive documents you keep on hard copy. These hard copies should have duplicates online that Micro Records will take care to watch. A sign of bad record-keeping is maintaining the same documents, usually within the same file. For example, there should not be two copies of the same intake form from the same person on the same date. Redundant and unneeded, Micro Records will safely take care of these repeats.
Some fields that use predominantly paper storage, even in 2021, are medical and other businesses that require confidentiality. Our personnel will highlight the specific challenges to your business. At Micro Records, we will digitize and securely upload your documents. The challenges proposed by our diverse clientele have seen great support and safe storage of their sensitive files.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.