Whether you have a clinic, a hospital, or a private practice, your healthcare facility has to handle a large number of medical documents every day. It’s required for doctors to keep medical records on their patients for as long as 7 years after their last visit. Given how many documents healthcare facilities see in a day, it’s important to have an effective document management system. Here are the reasons why any healthcare facility will need to have a strong document management system.
It’s a Money Saver
If you switch over to an electronic document management system, there’s money to be saved in your medical facility. Electronic documents don’t use up nearly as much space as paper files. This means you can save money by downsizing your facility since you don’t need as much space to store all of the medical documents you have. You also spend less money printing papers. Subsequently, with fewer papers to print, you won’t have to fix or replace any printers your facility has as often.
Speedier Processing Time
Papers run into issues regarding how they get sent and received between parties. If you want to get a file to someone else, you must take that paper from the archives, and bring it to the department that needs it. This can become a tedious ordeal, and it slows down your medical facility as a whole.
Electronic document management systems don’t have this issue. You can send files to whoever needs them in just a couple of seconds. Not only that, but you can even have multiple people viewing the same files simultaneously, so photocopying your files won’t be needed.
If your document management system is more advanced, you can lower the amount of time you spend finding and accessing the medical files you need. Every file you have will be provided with an identifier that’s unique to that file, allowing you to more easily locate whichever documents you need. When you spend less time searching for files, you can spend more time tending to the needs of your patients.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.