Many types of businesses are moving away from paper document management in favor of digital management systems. If you’re converting from paper to electronic document management, you’ll need to get your files scanned so they can be digitized. This will require you to use a document scanner, but there are so many different scanners you could choose. So, how do you decide on the right scanner for your business? Read on to learn how to decide on the right document scanner for your industry.
Get a Speedy Scanner
The speed of your document scanner is measured in PPM (also known as pages per minute). Make sure the scanner you pick has sufficient speed for scanning the number of documents you need.
Consider the Size of Your Scanner
There is a great deal of variance in the sizes of scanners that are available. That doesn’t always mean you pick the biggest one, however. You have to consider how much space your business has to store a document scanner. The more documents your business scans per day, the more efficient your scanner will need to be, so you might need to go big if you have a large number of documents that are in need of scanning.
Factor in Your Budgetary Restrictions
You’ll want to be sure the document scanner you purchase is one that you can afford. The price you pay should be proportional to the scanning efficiency of whatever scanner you pick, so consider what scanning speed you need from your document scanner, and purchase a model that satisfies your needs without going over budget.
Bit depth refers to how much information your document scanner collects on the files that are getting scanned. The higher the bit depth, the better, so try to go for a document scanner that offers enough bit depth for your needs.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.