To properly perform document scanning for your business, here is what you will need to do.
Are you currently trying to convert old paper files into a digital format? If so, then you could use help from professional document scanning services. Scanning documents properly is important for ensuring they get converted into digital form safely, and to ensure they are scanned in high quality to avoid blurry images. To properly perform document scanning for your business, here is what you will need to do.
Check Files to See If They are Damaged or Obstructed
You can’t scan documents effectively if those documents have tears or wrinkles in them. Therefore, you have to check them ahead of time to be sure they are in good condition. Your files need to be smooth and free of damage so they can be scanned seamlessly.
All of the text on the documents you scan should be clearly legible as well. If there are obstructions, like staples or paperclips, they could get in the way of the text, and sometimes even damage your scanning equipment, so it’s best to remove these obstructions before scanning begins.
Adjust Your Scanner Settings
Your scanning machine should be configured in a manner so that your documents get scanned in high resolution. This way, files won’t be as difficult to read once scanning has been finished. Keep in mind that your files will require more storage space as you raise resolution. The same is true when you opt to have color in your documents instead of opting for black and white.
Deciding Between Color Vs. Black and White
Speaking of which, the difference between black and white documents versus color documents can be significant. If you add color to your documents, not only does it increase how much storage space you need for them, but it also affects how much it costs to digitize them. If you want to save money, consider going with black and white document scanning instead. Using color in your documents is advised only when it is vital.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.