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How Your Business Will Benefit From Document Scanning

document scanning micro records

Without document scanning, your business will have longer processing times.

Without document scanning, your business will have longer processing times. Document scanning digitizes your company’s records, keeping them safe from harm. It also improves communication between departments and clients, ensuring your business’s success will only grow.

Reduce Document Retrieval Time

Digital files are a few clicks and passwords away. Physical documents like aperture cards, microfilm, and blueprints are stored in an office or warehouse. However you store your physical records, it takes longer to retrieve the physical copy than the digital one. Document scanning can transition your business into a world that relies on digital communication. Our staff of professionals will ensure you always have access to your records during the document conversion process.

Protect Records From Natural Disasters

Any physical document is vulnerable to the environment, whether it is an earthquake or burst pipe. With services like document scanning, your records are immortalized in a digital file that you can organize to your preferences. Digital files are stored in the cloud, which is stored in a server. However, most cloud-based storage companies use many servers with backup copies to ensure no files are lost forever. 

Heightened Cybersecurity

Cloud-based document management services are dedicated to protecting your information at the risk of being held legally accountable. Every state in the United States has different cybersecurity laws, but the privacy laws are pretty standard. Any company or profession that legally requires confidentiality should consult our experts to see which service is best for you. During the document scanning process, Micro Records enforces the highest privacy laws we can. 

Reduce Your Carbon Footprint

Adequate care for physical documents, especially older ones, takes a lot of energy. Many warehouses and offices use temperature-controlled and sealed rooms and cabinets to ensure their records do not develop mildew, mold, or other environmental damages. By transferring your records to a digital source, you no longer will have to change settings to access your records or risk damaging them. You also will decrease your carbon footprint by accessing documents digitally instead of traveling for a physical document. Document scanning is a fast process that enables you to use digital copies instead of physical copies, reducing your use of paper and ink. 

Have Questions? Micro Records is Here to Help

If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook,Twitter, LinkedIn, and YouTube.

This entry was posted on Friday, November 5th, 2021 at 6:25 pm. Both comments and pings are currently closed.