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Healthy Habits for Online Document Storage

healthy micro records

Create sustainable and healthy habits that will keep your records up to date and accessible with online document storage.

Micro Records offers various services that enable your staff to create healthy habits with their online document storage systems. Efficiency is a huge part of a successful business, but so is adequate management of resources. Online document storage allows your staff to have consistent access to information and the ability to notate that paperwork.

Utilize Innovative Services and Create a Backlog

Online document storage from Micro Records incorporates all formats of your documents. Document conversion is a vital process to creating healthy habits with online document storage. Without proper document conversion, there may be confusion about the accuracy of current documents. Inadequate document storage can cause duplicates of documents which makes it difficult for multiple people to edit.

Communal Access to A Single Document is Not Efficient

It is a great idea to create master documents that members of the staff can use or edit. However, at some point it becomes impossible for online access to work if too many people are editing the same document. To avoid this, only allow senior members of a division to edit master documents. Every member of staff can create their own master documents if they have a different organizational style. 

Accessibility and Timeliness 

As the business world moves more online than ever, remote work has become the standard. The convenience of working from home can create a lot of bad habits. Help your staff develop healthy habits with work by making it clear to them that just because they have online document storage access does not mean they need to work around the clock or outside of their hours. Accessibility is supposed to help workers complete work on time and without difficulty. 

Continue to Update Your Online Documents

Throughout the life of your company, you have accumulated countless documents. Once you have converted those documents to online storage, it is essential to keep all records up to date. Micro Records has rolled our innovative digital mail services to do just that. When you have paperwork arriving in the mail, let our team of professionals know, and we will pick up the documents at a designated post office, or you can send them directly to us. Create sustainable and healthy habits that will keep your records up to date and accessible. 

Have Questions? Micro Records is Here to Help

If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook,Twitter, LinkedIn, and YouTube.

This entry was posted on Friday, October 8th, 2021 at 1:05 pm. Both comments and pings are currently closed.