We at Micro Records are committed to ensuring your path to document scanning is smooth and effective, so here are some tips when going through your documents.
Deciding to go through with document scanning and digital conversion is a transformational moment in the life of your business. For many business owners, it’s a way to increase productivity amongst the staff and reclaim valuable office space. However, the actual tasks of document scanning can be more mundane – going through years, or even decades, of documents can take quite a bit of work without guidance. It can be difficult to know the documents you should digitize and which ones should be destroyed securely. We at Micro Records are committed to ensuring your path to document scanning is smooth and effective, so here are some tips when going through your documents.
Legal Considerations
Many businesses need to keep records, such as customer or patient records, for a specific length of time according to regulatory guidelines. However, any documents that are past this time limit can be destroyed, and you should strongly consider doing so. There are niche cases where holding onto documents from the 1980s is necessary, but this won’t apply to most businesses. Taking these documents to a secure document destruction company like Micro Records will ensure that this information will be destroyed in a responsible manner.
Free Up Waiting Room Space
In healthcare facilities especially, magazines are a great way to add to the customer experience by giving them light reading material while they wait for an appointment. But where do old magazines end up in your office? If the magazines are piling up in the waiting room or in a spare office somewhere, the process of document destruction gives you a great excuse to freshen up your offerings. Get rid of your old magazines and pick up more recent, relevant material for your patients and customers to enjoy.
Employee Documentation
As with customer records, businesses are often obligated to retain records on current and former employees for a period of time. If you have a set of employee records that date past this period of time, it should be destroyed securely to protect their personal information. Don’t just throw documents in the trash – destroy them securely with document destruction services from Micro Records!
Have Questions? Micro Records is Here to Help
If you have more questions about microfilm or microfiche, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.