Keep reading to learn why paper document management can be so expensive.
Businesses need to manage the files they have, and you can choose to either keep paper copies of your files, or digitize them and keep them as electronic copies. If your business is sticking to paper document management, you may find that it comes at a large financial cost, but why is this the case? Keep reading to learn why paper document management can be so expensive.
You Need Space to Store the Papers
Papers use up physical space, so the more papers you have, the more space your business needs in order to properly store them. This is a constant struggle with paper document management, and it only gets tougher to manage papers as they grow in number over time. If you switch to digital document management, you cut down on the space your business needs to store all of the information you have. This allows you to keep your business smaller, and since you spend less money on a smaller property, you can save a lot of money in the long run.
You Need to Invest in Printing Equipment
Paper document management doesn’t just mean you store papers around your business; it also means you need to have printing equipment to create your paper files. It even goes a step further than that because your printing equipment needs ink in order to create your files. This creates recurring costs for your business, given that your printing equipment runs on electricity, and you’ll need to continue buying ink for your printers.
Papers Need to Be Shipped
Perhaps you need to send files to another company. If you rely on paper document management, you’ll need to send your files out by mail, and there are shipping fees that come with sending mail to other businesses. If you have a digital document management system, you can send files electronically between parties. This not only makes sending files faster, but you also avoid those pesky shipping fees that would otherwise add up with every file you send.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.