Written records are an inevitable part of business in pretty much every industry. It’s likely that your own company has a lot of physical space dedicated to your document storage needs. It could be as little as a filing cabinet, but it could also be as large as an entire room or basement. And if you’re running out of space, one of the best ways to alleviate this issue is by using document scanning technology to store your records. By utilizing document scanning, you can bring some major improvements to the way your business operates. Here are some of those benefits!
Improved Access to Information
How often have you or one of your associates lost valuable time searching through filing cabinets or other storage units to find documents that you need? In accordance with the Association for Intelligent Information Management, or AIIM, it takes about 37 minutes on average to find a paper document in a filing system. It’s easy to see just how much productive time is lost every day on trying to access information. Document scanning takes all of your documents, converts them into digital copies, and relocates them into a digital filing system that’s easy to navigate. This is a major time-saver that lets employees spend less time trying to find information and more time helping your customers.
Disaster Recovery Efforts
Paper records are not just difficult to find; they are also vulnerable to damage. If there’s a fire or a natural disaster, there’s no way to retrieve backups of those important documents. Many small businesses hit by a natural disaster can never recover as a result. But storing documents digitally is a great way to recover from a disaster with very little disruption to your operations.
Reducing Your Carbon Footprint
Document scanning also helps your business promote sustainability by reducing your overall carbon footprint. Estimations suggest that the average office worker handles around ten thousand sheets of paper every year. Being able to access documents digitally means that those workers don’t need to print out and use as much paper. It also helps your business transition to a no-paper environment, where all of your forms are digitized and secured as well.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.